Name of Event + brief outline of planned activities *
What will you be doing e.g. "Youth Crew night - gathering youths in smaller groups to facilitate more connected relationships"
Does this activity involve swimming, or water-based activities? *
Do any of the following Adventure activities apply?
Adventure activities are those that, by nature, are high risk. Select all that apply + leave blank if not applicable.
Are work activities or use of tools involved *
E.g. Busy bees, installations, building structures, clean ups, delivery of services
Select… Yes No
Will meals be provided to volunteers or participants as part of this event
Do any of the following environmental exposure risks apply? *
Select all that apply
Do any of these environmental risks apply?
How will you ensure safe activity + clear communication + supervision in public spaces?
Consider - is everyone able to hear instructions or briefs if its noisy, if members of the public impact on your event, or who to contact if something comes up)
How will U18's be accounted for on arrival/leaving event?
How will you ensure parents informed about the event + contactable in emergencies??
How will you ensure leaders are not alone with U18's (physically or digitally)
How will you ensure U18's participate safely
If other, please make a note of this
How will you ensure safe ministry environments (select all that apply)
U18 Personal Devices
- How will you provide for the security of personal valuables
Do any of the attendees have additional needs *
How will you ensure safety for people living with serious allergies *
How will you ensure safety for those with allergies + intolerances
How many responsible adults do you have for this event?
*NOTE: Responsible adult means an Oceans Team Member who has completed the relevant OnTeam induction and training/s. Minimum ratio's include Toddlers: 1:5 | Kindy 1:7 | Primary 1:8 | Youth 1:8. These should be increased as appropriate for high risk activities. A team of 2-3 responsible people (point person) is recommended for Adult events.
Who is responsible for this event overall? *
This is your overall point person, ultimately responsible for the event. They must be in attendance and available. Best practice is to have a second person, who assists and supports; and steps in where the responsible person becomes unavailable for any reason.
List Overall Event First aid officer + make note of their training or experience
E.g. First Aid officer is Tim, who is a nurse. First aid officer is Jack who has a current first aid certificate. First Aid officer is John who hasn't got a formal qualification, but has previous training + experience.
Are responsible people familiar with venue emergency plans, exits + assembly points? *
In the even of flood, fire, threat, or medical event
Key Actions + Next Steps *
What key actions; do you need to take, now that you have planned your event?
Are there any documents you need to upload or email
Submit
